Press Releases

Scott County, MN Launches Major Initiative to Boost Fleet Efficiency Using Vehicle Sharing, Automation, & Key Management

June 28, 2013

County's goal is to slash annual POV mileage reimbursement by nearly $230,000

CHANTILLY, VA, June 28, 2013 -- Scott County Minnesota's fleet has launched a major initiative aimed at slashing costs and improving fleet management and vehicle utilization. They will use FleetCommander fleet and motor pool software to accomplish their objectives. The announcement was made today by FleetCommander creator Agile Access Control, Inc. (Agile.)

The County's goals include reducing personally-owned vehicle (POV) mileage reimbursement by 65%, streamlining their vehicle reservation processes, sharing vehicles, communicating and enforcing policies, and managing keys without the need to hire additional staff. In addition, Scott County's long-term plan is to roll out the technology to other county organizations with the goal of sharing assets across many different agencies.

According to Troy Beam of Scott County, a top priority of initiating fleet automation tools is to slash POV mileage reimbursement, which he estimates now costs the county upwards of $350,000. According to an analysis of fleet efficiency, Scott County expects to be able to cut mileage reimbursement via the FleetCommander online vehicle reservation process. "Going to an all-online vehicle reservation process will require drivers to check for the availability of a fleet vehicle first. If there is not a vehicle available, drivers will be allowed to use their own vehicle. This will enable the county to cut way back on POV mileage reimbursement." Commenting on the county's expected return on investment by implementing FleetCommander technologies, Beam says "We could buy FleetCommander and a whole fleet of vehicles for what we are spending on POV mileage reimbursement." Beam points out that rising fuel costs drive up the state rate for POV reimbursement. Switching to the automated reservation system will help keep those costs down.

Key management has also been a challenge for Scott County. "It has been difficult to keep track of keys without hiring additional personnel. The FleetCommander system will do that for us, and we don't need to bring in more people." Scott County will utilize the FleetCommander automated key control system in three locations. Keys will be locked in place in a secure metal cabinet that communicates with the FleetCommander reservation system. After vehicle requests are made online, drivers log in to the FleetCommander kiosk near the keybox, check out their key, which will automatically unlock. All other keys remain secure and locked in place. When the key is removed, the dispatch-out time is automatically recorded in FleetCommander. "We're happy to automate this process and not have to dedicate more staff to manage keys. It's much more efficient and convenient for everyone," Beam says.

FleetCommander will assist Scott County in the management of their 350 vehicles; however, automating the county fleet is just the beginning of Scott County's vehicle sharing initiative. Scott County is a member of a larger group of county government entities called SCALE (Scott County Association for Leadership and Efficiency). Organizations that comprise SCALE include cities, schools, fire departments, government agencies, and other cities and townships within Scott County and the Shakopee Mdewakanton Sioux Community. Combined, these organizations manage more than 2,500 vehicles and other assets. The goal of SCALE is to forge new and innovative ways government entities can collaborate and share resources. Beam says their long-term goal is to use FleetCommander to enable the cross-agency sharing of vehicles and assets such as bobcats, front-end loaders, graders, and other vehicles. "If an agency needs a bobcat, for instance, they can log in to FleetCommander and see that another organization has one they can use. They can check it out through the online reservation system and not have to buy it. The savings potential for the County is huge," he says.

About Agile Access Control, Inc.

FleetCommander creator Agile Access Control, Inc. is a technology company headquartered in Chantilly, Va., which serves fleet and motor pool managers in the university, government, utility and commercial sectors. Agile's FleetCommander software is a powerful, highly configurable, web-based application that streamlines the use of vehicles through easy-to-use software, and presents real-time data in the form of intuitive dashboards, graphs, gauges, online forms, and a wide variety of reports. The suite of FleetCommander technology tools also includes Agile FleetShare™, car sharing technology that offers keys-in-the-car access to geographically dispersed vehicles with a scanned ID card at the windshield; unstaffed check-in at kiosks, secure key control and key boxes; in-vehicle utilization and diagnostic devices; GPS solutions, and much more - all tied into the FleetCommander fleet and motor pool software. Resulting in lower vehicle and personnel costs and higher customer satisfaction, FleetCommander can be used as a stand-alone, customized fleet management system or integrated with an organization's existing fleet systems. For more information, contact Agile Access Control, Inc. at 408-213-9555 x1 or or visit


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Press Contact

Sharon Sutton
Agile FleetCommander
408-213-9555 x588