The Agile Fleet

Insights, ideas, & expertise for optimal fleet management

Managing Your Fleet in a COVID-19 World, Part 1: Contact Tracing

Posted by The Agile Fleet on July 23, 2020

Agile Fleet President Ed Smith

The COVID-19 pandemic has rocked the fleet world. Many fleet staff now work from home, special precautions must be taken within fleet to avoid spread of the virus, overall fleet utilization is down across most fleets, and according to a survey by Government Fleet Magazine, 80% of fleet staff feel their fleet budgets are going to be impacted.

In this series of blog posts, we will share ideas on how technology and changes in fleet procedures can be used to reduce the adverse impact of the COVID-19 pandemic and help fleets react as the United States starts to re-open for business. Specifically, we will address:

  • Part 1: Contact tracing – Tracing who may have had contact with a vehicle used by a driver, passenger, or employee that has tested positive.
  • Part 2: Changes in vehicle use – How to modify vehicle use processes, tips on managing sanitation, and other safety precautions.
  • Part 3: Managing the fleet from home – how to serve the needs of fleet drivers while fleet staff work remotely.
  • Part 4: Fleet policy changes – How to deal with violations of fleet policy (e.g. utilization rates) and alter your fleet policies as a result of the pandemic.
  • Part 5: Right-sizing the fleet – consider how to adjust to altered fleet use during and after the closing of your fleet.

Contact Tracing

The CDC states that “case investigation and contact tracing is part of the process of supporting patients and warning contacts of exposure in order to stop chains of transmission. In the event that you have a fleet staff person, fleet driver, or a passenger test positive, it is important to understand the potential exposure of others in your fleet and/or community. It’s important that the system you are using to manage your fleet has the tools to help you understand which fleet vehicles may have been exposed and which drivers may have subsequently been exposed.

Understanding which vehicles and people may have been exposed to a person with coronavirus is critical to helping stop the chain of transmission of the virus

Drivers that use our product, FleetCommander, to check vehicle out of a shared fleet environment leave a trail of their activity. If a driver reports a positive coronavirus test, it’s easy to access the driver’s master record to access a historical record of their activity and see which vehicles they have accessed.

It is easy to see which vehicles a driver has accessed by looking at the FleetCommander driver’s master records

Once the list of vehicles that an infected driver may have accessed is known, fleet staff can view the vehicle’s master record to see all drivers that may have used those vehicles. Those drivers can be contacted to alert them of the situation.

In FleetCommander, it is easy to see which drivers have accessed a vehicle that was exposed to coronavirus

Once you have a record of an exposed person’s activity, you may want to go one step further to identify the activities they may have been involved with when using your fleet vehicle. If you require “destination” or "passengers" or if you have geographic data from a GPS solution, you have all you need to continue your contact tracing.

Follow your documented procedures to see if you should contact those that may have been exposed by an individual fleet user that has tested positive for coronavirus

Follow CDC or other local health guidelines for how best to contact those that may be at risk.

Next post: Changes in vehicle use – How to modify vehicle use processes, tips on managing sanitation, and other fleet safety precautions.


Topics: covid-19 pandemic

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