The Agile Fleet

Insights, ideas, & expertise

What is a Motorpool?

Posted by The Agile Fleet on June 20, 2022

The definition of a motor pool is a group or fleet of motor vehicles whose use is shared on a short-term basis by the personnel of an organization. Ideally, having an efficiently run, self-service motor pool comprising well-utilized vehicles assures the organization can achieve its mission in the most cost-effective and efficient way.


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Topics: Utilization, Fleet Metrics, Right-sizing, rightsizing, motorpool

More Than Odometers: Other Crucial Metrics Fleets Need To Be Effective

Posted by The Agile Fleet on June 02, 2022

Understanding odometer and hour meter information for any desired period of time is important to get a grasp of their utilization picture. Historically, odometer or hour meter data was the key metric for utilization. In fact, it is still used in many fleets today and it is of great value to capture and use if it is available to you.

But there are many other points of data fleets use to get the full picture of what vehicles are being used, for how long and how far, which vehicles are not being used, and specific to cost ...


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Topics: Utilization, Fleet Metrics, Utilization Study

Scott County, MN, Fleet Team Drives Down Costs to Taxpayers

Posted by The Agile Fleet on May 16, 2022

“Delivering what matters” is not just a slogan at Scott County, Minn. It’s a citizen-focused approach to delivering services that leaves you wondering, “Why can’t all government be like this?”

Troy Beam, fleet and facilities manager, and the team at Scott County are doing remarkable things to manage their fleet and deliver what matters. The results are:

  • Lower fleet costs.
  • Easier access to fleet vehicles for county drivers.
  • An innovative program to provide handicap-accessible vehicles to ...

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Topics: Fleet Policy, Motor Pool Technology, Utilization, Fleet Metrics

How to Cut Motor Pool Costs with Utilization Metrics

Posted by The Agile Fleet on May 09, 2022

The goal of a right-sized motor pool is simple: It is to have the right number of vehicles — and the right types of vehicles — at the right locations where they are needed. Achieving this goal can seem challenging unless you have the right tools and systems in place. The return on investment (ROI) of a right-sized fleet is proven and significant. A fleet can easily save tens to hundreds of thousands of dollars in reduced fleet direct and indirect costs, cost avoidance, and improved efficiency.


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Topics: Fleet Policy, Motor Pool Technology, Utilization, Fleet Metrics, Personal Vehicle Usage (POV)

Vehicle Utilization: How Do You Define It?

Posted by The Agile Fleet on March 29, 2022

Vehicle utilization is a measure of demand compared to some type of capacity or threshold. 

The value is often expressed as a percentage. For example, if 5 out of 10 vehicles in a fleet are used in a given period of time, we might say our utilization rate is 5/10 or 50% for that period of time. Similarly, if we have a target fleet utilization rate of 1,000 miles driven in a month and we only travel 500 miles, we might say our fleet utilization rate is 500/1,000 or 50% for that month.

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Topics: Utilization, Fleet Metrics, Right-sizing