The Agile Fleet

Insights, ideas, & expertise

How to Cut Motor Pool Costs with Utilization Metrics

Posted by The Agile Fleet on May 09, 2022

The goal of a right-sized motor pool is simple: It is to have the right number of vehicles — and the right types of vehicles — at the right locations where they are needed. Achieving this goal can seem challenging unless you have the right tools and systems in place. The return on investment (ROI) of a right-sized fleet is proven and significant. A fleet can easily save tens to hundreds of thousands of dollars in reduced fleet direct and indirect costs, cost avoidance, and improved efficiency.


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Topics: Fleet Policy, Motor Pool Technology, Utilization, Fleet Metrics, Personal Vehicle Usage (POV)

Automated Fleet Management Systems’ Bottom-Line Benefits

Posted by The Agile Fleet on May 06, 2022

While automation makes motor pool operations more efficient and effective, fleet managers need to clearly articulate a solid focus on the significant return on investment when making the case to purchase a FMIS. The following real-world examples illustrate some of the various ways automating a motor pool operation reduces costs and rapidly exceeds the cost for implementing a new system.


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Topics: Fleet Policy, Motor Pool Technology, Utilization, Personal Vehicle Usage (POV)

Basin Electric Power Cooperative: A Utility Fleet Success Story

Posted by The Agile Fleet on May 02, 2022

Basin Electric Power Cooperative (BEPC) is a model for how utility companies can optimize the use of fleet vehicles to drive down the total cost of providing energy to its customers while enhancing the levels of service to their drivers. BEPC has transformed the way in which they manage their shared vehicle fleet using purpose-built vehicle sharing technology.


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Topics: Fleet Policy, Motor Pool Technology, Utilization, Personal Vehicle Usage (POV), utility fleets

Start Tracking Vehicle Usage Even Without Technology to Do So

Posted by The Agile Fleet on April 08, 2022

Key steps in tracking vehicle usage:

  • Do not look at your vehicles across the entire fleet.
  • Look at the number of vehicle request turndowns.
  • Do not rely solely on mileage.
  • Always consider cycles in usage.
  • Take a closer look at fuel burn.
  • ...

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Topics: Fleet Policy, Motor Pool Technology, Utilization, Personal Vehicle Usage (POV)

Establishing Effective Motor Pool Policies to Change Driver Behavior

Posted by The Agile Fleet on April 06, 2022

Fleet policies establish a code of conduct from - and expectations regarding - your fleet drivers’ performance. To arrive at the policies that fit your organization’s requirements, communicate with the stakeholders using the fleet. Understand their issues and challenges with vehicles.

Initial meetings are a prime opportunity to explain how motor pool policies and processes will help to resolve their issues. Open communication is a very important part of resolving driver behavioral issues.

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Topics: Fleet Policy, Motor Pool Technology, Utilization, Personal Vehicle Usage (POV)